# Quick Start: Supervisor Assignment

## ✅ Status: READY TO USE

Your supervisor assignment feature is fully configured and ready to use!

## 🚀 Quick Start (3 Steps)

### Step 1: Set Up Supervisors
1. Login as an admin or coordinator
2. Go to **User Directory**
3. For each lecturer who should be a supervisor:
   - Click **Edit**
   - Check ✅ **"Is Supervisor"**
   - Set **"Supervisor Quota"** (e.g., 5-10)
   - Ensure **Status** is "Active"
   - Add complete address information
   - Click **Save**

### Step 2: Geocode Supervisor Addresses
Run this command to add location data for distance calculations:
```bash
php artisan geocode:existing-data --type=lecturers
```

### Step 3: Start Assigning!
1. Login as a **Coordinator**
2. Navigate to: **Supervisor Assignments** (or `/lecturer/supervisor-assignments`)
3. You'll see all students with accepted placements
4. Click **"Assign"** or **"Auto Assign"** next to any student

## 📍 Access the Feature

**URL:** `http://your-domain/lecturer/supervisor-assignments`

**Menu:** Dashboard → Supervisor Assignments

**Required Role:** Coordinator

## 🎯 Two Assignment Methods

### Method 1: Manual Assignment (Recommended for first time)
1. Click **"Assign"** button
2. View recommended supervisors (sorted by distance)
3. See distance in kilometers and quota availability
4. Select a supervisor
5. Add optional notes
6. Click **"Assign Supervisor"**

### Method 2: Auto Assignment (Quick & Easy)
1. Click **"Auto Assign"** button
2. System automatically picks nearest available supervisor
3. Done! ✅

## 🔍 What You'll See

### Statistics Dashboard
- **Total Eligible**: Students ready for assignment
- **Assigned**: Students with supervisors
- **Unassigned**: Students waiting for supervisors

### For Each Student
- Student name, ID, email
- Company name and location
- Assigned supervisor (if any)
- Distance between supervisor and placement
- Assignment date

### Recommended Supervisors
When assigning, you'll see:
- **Distance** (nearest first)
- **Quota** (available/total slots)
- **Department** (ensures match)
- **Status** (active/inactive)

## 🔧 Commands Reference

```bash
# Test Google Maps API
php artisan test:geocoding

# Geocode all existing data
php artisan geocode:existing-data

# Geocode only students
php artisan geocode:existing-data --type=students

# Geocode only lecturers
php artisan geocode:existing-data --type=lecturers

# Geocode only placement applications
php artisan geocode:existing-data --type=placements
```

## ✅ What's Already Done

- ✅ Google Maps API configured and tested
- ✅ Geocoding service working
- ✅ Students geocoded (2 students)
- ✅ Distance calculation functional
- ✅ Email notifications set up
- ✅ Security middleware configured
- ✅ Database migrations complete
- ✅ Livewire components ready

## 📋 Validation Rules (Automatic)

The system automatically checks:
- ✅ Student has accepted placement
- ✅ No duplicate assignments
- ✅ Supervisor is active
- ✅ Supervisor has available quota
- ✅ Department/program matches
- ✅ Supervisor is marked as available

## 🎨 Features

1. **Smart Recommendations** - Nearest supervisors shown first
2. **Distance Calculation** - Uses company location (most relevant)
3. **Quota Management** - Prevents overloading supervisors
4. **Quota Override** - For special cases (requires reason)
5. **Department Matching** - No cross-department assignments
6. **Email Notifications** - Students notified automatically
7. **Search & Filter** - Find students quickly
8. **Assignment History** - View all assignments

## 🔐 Security

- Only **coordinators** can assign supervisors
- Middleware enforces access control
- All actions logged for audit trail
- Email notifications for transparency

## 💡 Pro Tips

1. **Geocode First**: Always run `php artisan geocode:existing-data` before assigning
2. **Set Realistic Quotas**: 5-10 students per supervisor is typical
3. **Use Auto-Assign**: Great for bulk assignments when proximity matters most
4. **Document Overrides**: Always provide clear reasons when using quota override
5. **Check Addresses**: Accurate addresses = better distance calculations

## 🆘 Troubleshooting

### "No supervisors found"
- Ensure lecturers have `is_supervisor = true`
- Check supervisor quota > current assignments
- Verify supervisor status is "Active"
- Try enabling "Quota Override" checkbox

### "Distance not showing"
- Run: `php artisan geocode:existing-data`
- Ensure addresses are complete
- Check Google Maps API key is valid

### "Access denied"
- Verify user is logged in as coordinator
- Check lecturer profile has `isCoordinator = true`

## 📞 Test It Now!

1. Open browser: `http://your-domain/lecturer/supervisor-assignments`
2. Login as a coordinator
3. You should see the supervisor assignment dashboard

If you can access it, you're ready to go! 🎉

## 📝 Sample Workflow

**Scenario**: Assign supervisors to 10 students

1. **Prepare** (One time)
   ```bash
   php artisan geocode:existing-data
   ```

2. **Set up supervisors** (Via User Directory)
   - Mark 5 lecturers as supervisors
   - Set quota to 5 each (total capacity: 25)

3. **Assign**
   - Option A: Click "Auto Assign" for each student (quick)
   - Option B: Manually assign for custom matching (control)

4. **Monitor**
   - Check statistics dashboard
   - Verify distribution is balanced
   - Review assignment details

## 🎯 Next Steps

1. **Set up your supervisors** in User Directory
2. **Run geocoding**: `php artisan geocode:existing-data --type=lecturers`
3. **Navigate to**: `/lecturer/supervisor-assignments`
4. **Start assigning!**

That's it! Your supervisor assignment system is ready to use. 🚀

---

**Need more details?** See `SUPERVISOR_ASSIGNMENT_GUIDE.md` for comprehensive documentation.

